Financial Aid Process

Financial Aid is monetary awards intended to assist students in paying for their education. Awards are made available from grants, scholarships, loans, and South Carolina lottery tuition assistance from federal, state, institutional, and private sources. Almost all financial aid is awarded in the form of an "award package" to meet the cost of education. Aid can assist students in pursuing their goals while studying at Greenville Technical College (GTC). Financial need, available funds, student classification, academic performance, and sometimes the timeliness of the financial aid application determine the types and amounts of aid awarded.

As you review the process below, also be aware of the submission request dates related to Financial Aid.


The Financial Aid Process
Submit your FAFSA > Stay informed > Succeed!

If you have questions as you are navigating through the process, please click the helpful hyperlinks. Each one will bring you to an informative page further describing each financial aid term in detail.

1. Create FSA ID then Submit FAFSA

The Free Application for Federal Student Aid (FAFSA) is the federal application that must be completed to receive all federal aid, South Carolina Lottery, and most scholarships.  The FAFSA is completed once per academic year (academic year includes Fall, Spring and Summer terms). Individuals enrolled in or accepted at the college and who demonstrate a financial need or desire scholarship consideration must apply for an FSA ID then submit a FAFSA.  

Prior to starting the FAFSA, you will first create your FSA ID at www.fafsa.ed.gov. Once you have your FSA ID you will then begin completing your FAFSA.  You will have your FAFSA results sent to GTC by entering our college code (#003991) when prompted online.  After submitting your completed FAFSA you will soon receive aStudent Aid Report (SAR) from the Department of Education.  This is for your records only; do NOT bring in this form unless there is a problem.  (The college receives the same data.)

Please note: completing the FAFSA does not mean all steps in the Financial Aid process have been completed. 

2. Communication from GTC

You will receive an email from GTC’s Financial Aid Office once we have received your FAFSA. (If you have been accepted to GTC, check your student Gmail account. If you have not yet been accepted please check the email account you used when submitting the FAFSA.)

Read this email carefully as it will tell you if there are any further steps you may need to complete.

3. Submit Required Information

(Note: this step may not apply to everyone)

Occasionally the U.S. Department of Education requires a student submit more information directly to the college.  This is called the verification process.  If more information is required from you, this email will tell you exactly what is required and what to do. (You can also see what documents are needed by checking GTC4me > WebAdvisor menu > Financial Aid > My FA Documents.) Follow the instructions carefully and respond within the time period specified. Your aid cannot be processed until you do so. 

Contact the Financial Aid Office if you do not receive an email from us or if you have questions about the information requested in the email.

4. Communication from GTC

You will receive an email from Greenville Technical College's Financial Aid Office after you have received your SAR. If more information is needed from you, this letter will tell you exactly what is required and what to do. Follow the instructions carefully and respond within the time period specified. Your aid cannot be processed until you do. Visit the Financial Aid Office if you have questions about the requested information on the letter, or if you do not receive this letter after you have your SAR (Student Aid Report). 

5. Allow time to process

(Applies to those submitting information in the previous step.)

Once you have turned in all required information, any necessary changes will be submitted to the U.S. Department of Education. This step can take an additional one to three weeks for all of the information to be verified. All documents requested by the U.S. Department of Education are required to be verified before your file can be completed and awards determined.

(Occasionally, when a college submits the information provided by the student, the changes may result in the U.S. Department of Education requesting even more information from the student.  If this is the case, the Financial Aid office will be notified and will then notify you of the items being requested.  Once these changes are processed, this may change the Financial Aid estimate initially given on your SAR.)

6. Your Financial Aid notification

Once the above steps are completed and your financial aid has processed, you will receive an Award Notification Email from the Financial Aid Office.   This is most commonly referred to as your ‘Award Letter’.  When you receive this email, review it carefully along with any required enclosures or certifications. 

You do not have to sign and return the award letter itself unless you are declining or adjusting some or all of the awards. If so, you can email or hand deliver it to the Financial Aid Office. 

Subsequent award letter notifications will be sent to your official GTC student Gmail address.

7. Financial Aid vs Tuition Charges

Please be aware the Award Letter lists aid amounts assuming full time enrollment. Amounts will adjust based on the number of hours in which you are enrolled.

  • If you are enrolled in courses, compare your award(s) to your “total amount currently due” on your account summary.
  • If you have not yet enrolled, view the college's tuition and fees for the semester in which you are seeking enrollment. This will give you an idea of what to expect.

8. How tuition and expenses are paid

The Financial Aid office will electronically disburse funds to your GTC student account within 2-3 weeks after the add-drop period for each of your courses. (Award dates may vary depending on when your courses start and when your financial aid file was completed.) The award amount will be subtracted from the amount you owe. Grants and Scholarships will apply to your balance before loans.

If you still owe money after all awards have been applied to your account, you are responsible for paying the balance. It is your responsibility to ensure all tuition and fees are paid.

Before your financial aid is applied to your student account, you may receive a bill for tuition informing you of your current charges. If your status with financial aid is complete and you are in good standing, your schedule will not be deleted for non-payment or “purged.” If you are unsure of your status, check GTC4me > WebAdvisor menu > Registration > Check Class Schedule.

9. Book Vouchers & Remaining funds

After tuition and fees have been deducted, remaining financial aid may be used to purchase books and supplies at the GTC Bookstore during specified dates at the beginning of each semester. This is referred to as a ‘“book voucher’.” A book voucher is not a separate award, but is simply early access to your financial aid credit balance prior to aid disbursing. Book voucher funds are made available from the awards shown on your award letter. A student can access his/her book voucher approximately one week prior to the semester start date by accessing the WebAdvisor menu in GTC4me. (Please note: Lottery Tuition Assistance cannot be used for books.)

Excess funds, the amount of your aid that is left after tuition, fees, books and supplies have been deducted, are refunded to students.  Learn more about the procedure to refund excess financial aid >

Please note: you must authorize Financial Aid to pay certain charges such as library fines, parking fines, NSF fees on returned checks, fees for GTC Do Not Purge Promissory Notes & Payment Plans and other miscellaneous charges. We must obtain your authorization to apply your financial aid funds to these non-allowable charges appearing on your student account. You can authorize this by going to GTC4me > WebAdvisor menu > Financial Aid > Non-Allowable Charges.

10. Succeed in your classes!

The best way to remain in good standing with Financial Aid is to attend and succeed in your classes!  Review this additional information for continued success.

  • Standards of Academic Progress (SAP): All colleges that administer Federal Financial Aid are required to monitor student progress.  This is called SAP.  Financial Aid monitors the SAP of all financial aid recipients by reviewing a student’s total academic record after grades are posted at the end of each semester. Students’ failure to meet any one of the three standards (completion rate, cumulative grade point average (GPA), and maximum time frame) may result in the re-calculation of their awards.  

    Read more about the SAP Policy Greenville Technical College has adopted according to federal and state regulations.
  • Repeating courses: For more information about retaking courses and how it affects your Financial Aid, see the full explanation about repeating courses.
  • Remedial/transitional courses: Remedial courses are typically high school level classes offered by a college for the purpose of preparing a student for study at the post-secondary (college) level and are therefore eligible for federal Financial Aid.  A student may not exceed 30 credit hours attempted of remedial coursework.  
  • Courses outside of major: It is recommended a student take only those courses required in your current active program(s) that are needed for graduation.  If a student chooses to take a course outside of his/her major, the course cannot be used in determining eligibility for Federal Financial Aid (Pell Grants, Stafford Loans, Federal Supplemental Educational Opportunity Grants (FSEOG), Veteran’s Benefits, etc.) and therefore the student may need to arrange an alternate method of payment such as Lottery Tuition Assistance, Scholarship funds, or be prepared to pay out of pocket.
  • Changing your major:  Changing your program/major in the middle of the semester may affect your financial aid.  It is suggested that students change their major during the add/drop period of each term.
  • Adding, Dropping, or Withdrawing from a Class:  Students should consult with their advisor and/or financial aid officer prior to dropping or withdrawing.  As a recipient of aid, it is each student’s responsibility to earn the aid provided for their period of enrollment.   Students who find it necessary to withdraw from GTC must do so in writing at the Student Records Office, Web Advisor via GTC4me or at one of the branch campuses.  Find out more information about adding, dropping, or withdrawing from courses and your responsibility for returning financial aid funds.
  • Eligibility: Please note, federal Financial Aid eligibility must be recalculated and various regulations apply when a student fails to complete the period of enrollment for which he/she was charged due to one or more of the following situations:
    • Change in a student's schedule, which results in fewer credit hours
    • Course or courses dropped or withdrawn
    • Cancellation of a class by the college
    • Total withdrawal or expulsion from the college
  • Other helpful resources at GTC:  
    Student Success Center 
    Academic Coaching & Tutoring 
    Student Support Services 
    TRiO 
    Transitions