Standards of Academic Progress Policy

Greenville Technical College has adopted the following Standards of Satisfactory Academic Progress (SAP) Policy according to federal and state regulations. Greenville Technical College’s Standards of Satisfactory Academic Progress Policy measures a student’s performance in the following areas: completion rate, cumulative grade point average (GPA), and maximum time frame. All students receiving any federal and state student financial aid must adhere to the college’s SAP policy. This SAP policy is in addition to the academic standards required by the college.

This SAP policy applies to all students applying for or receiving Title IV Federal Student Aid. The intent of this policy is to ensure that students who are receiving federal financial aid are making measurable progress toward completion of a degree, diploma or certificate program within a reasonable time frame. To be eligible for Title IV Federal Student Aid, a program of study must require a minimum of 16 credit hours for graduation.

Financial Aid monitors the SAP of all financial aid recipients by reviewing a student’s total academic record after grades are posted at the end of each semester. Students’ failure to meet any one of three standards may result in the cancellation of their awards.

Requirements

The SAP requirements for Greenville Technical College are summarized below.

  1. Cumulative Completion Rate.
    A student must successfully complete 67% of the cumulative hours attempted, including development courses.
    • These courses do count towards hours attempted and GPA and will be considered in determining the Standards of Academic Progress. Students may not take more than 30 credit hours of developmental courses.
    • Courses with grades of F, W, WF, WA, I, and U are not considered completed hours 
  2. Grade Point Average.  
    Financial aid recipients must maintain a minimum cumulative Grade Point Average (GPA) of 2.0.
  3.  Length of Eligibility
    Financial aid recipients must complete their program of study without having attempted more than 150 percent of the credit hours required to complete their curriculum.  For example, a student enrolled in a program of study requiring 30 credit hours to complete, may not attempt more than 45 total credit hours (i.e. 30 x 150 percent = 45).  This limit includes transfer credit earned.
    1. Changing your program of study: If a student changes their program of study, the length of eligibility will be re-calculated immediately and will be effective for the current term. This could cause a student to become ineligible for Title IV financial aid funds immediately if they have exceeded the length of eligibility for the new program.
    2. Pursuing a second degree: If a student graduates from a program, the average number of credit hours required to graduate with an equivalent credential at Greenville Technical College will be subtracted from their cumulative attempted credit hours. The new modified cumulative attempted credit hour number will be used to calculate their 150% length of eligibility on their new program.  

SAP Statuses

  1. Satisfactory
    • First time students, and all returning students who have a cumulative GPA 2.0 or greater, with a course completion rate 67% or greater than have not exceeded the 150% length of eligibility will be considered "Satisfactory" and will be eligible for Federal financial aid with no restrictions.
  2. Warning 
    After the first semester that financial aid recipients fail to meet the minimum standards (have not completed two-thirds of their cumulative attempted hours and/or have not achieved a cumulative 2.0 GPA) they will be placed on financial aid warning. 
  • Financial aid recipients can receive financial aid while on warning.
  • To ensure that we are at least as strict as the college's Academic Notice policy, students who are on financial aid warning status are advised to take no more than 12 credit hours per term.
  • At the end of a warning semester, the financial aid recipient who fails to meet cumulative SAP will become ineligible for financial aid for the next semester.
  1. Ineligible  
    Failure to meet the standards of Satisfactory Academic Progress Policy for two consecutive semesters or who not meet the terms of their Academic Plan will result in an "ineligible" status.
  •  Students who are on "Ineligible" status are no longer eligible to receive federal financial aid.
  • Students are required to pay for their courses out of pocket, or setup a payment plan with the Business Office.
  • Students who exceed the 150% length of eligibility will automatically go Ineligible if they have not graduated from their program of study.
  1. Academic Plan and Probation 
    If a student goes ineligible after a warning semester, they have the option to submit a financial aid appeal to be placed onto an academic plan. A student who has submitted and been approved for an Academic Plan will be placed on an "Academic Plan" status. Students who are approved for this status are generally unable to meet cumulative SAP standards within one semester, and are held to the terms of their academic plan in order to assist the student as they progress back to meeting the cumulative Standards of SAP. Students who continue to meet the terms of their Academic Plan will remain eligible for financial aid while they progress towards meeting cumulative SAP standards or degree completion. If a student fails to meet their Academic Plan, and does not meet cumulative SAP, they will revert to Ineligible status. At this point, Students may submit an appeal if they have qualifying circumstances as outlined below. If approved for this appeal, students may be given one semester of Probation if the appeals committee determines that they will be able to meet cumulative SAP standards within one semester, or they may be placed onto a new Academic Plan. To ensure that we are at least as strict as the college's Academic Alert policy, students who are on financial aid Academic Plan or Probation status are advised to take no more than 9 credit hours per term.

Under the terms of a student's Academic plan they must complete ALL of the following:

    • Register for a minimum of 6 credit hours.
    • Complete the semester with a minimum GPA of 2.5.
    • Complete all attempted hours (No withdrawals, or failures)

Reinstatement

To regain eligibility, a student must meet one of the following criteria:

  • Use personal funding to pay for classes until they have met the overall Satisfactory Academic Progress standards of 2.0 GPA, and cumulative completion rate of 67%, and have not exceeded the 150% length of eligibility requirement. 
  • Submit and be approved for an Academic Plan or Probation which will take the student either back to cumulative SAP, or to degree completion.
  • If a student failed to meet SAP due to his injury or Illness, death of a relative, or other special circumstance, the student may appeal to have financial aid reinstated.  If approved, the student will be placed either on Probationary status or an Academic Plan.

Academic Plan Procedures

  1. If you fail to meet cumulative SAP standards after a Warning semester, you may be eligible to submit an Academic Plan form to the Financial Aid Office for approval.
  2. The Academic Plan is designed to progress the students towards meeting cumulative SAP standards or degree completion, whichever comes first.
  3. To be considered for an Academic Plan, students must submit an Academic Plan request form along with their Degree Evaluation to the Financial Aid Office.
  4. Students will be evaluated each semester to ensure they are meeting the terms of their Academic Plan.
  5. Students must also submit an Academic Plan form with their financial aid appeal, and if approved, the financial aid office will decide whether to place students on an Academic Plan or one Probation semester.

Appeal Procedures

Students will only be allowed to submit one Academic Plan appeal, one appeal for failing the cumulative GPA and/or 2/3 completion rate, and one appeal for exceeding the 150% maximum time frame. (Please note that if a student fails the 150% maximum time frame AND the GPA or completion rate requirement at the same time, that appeal will be their final appeal).

Students who become ineligible for financial aid after filing an Academic Plan may file an appeal. An appeal must consist of the following items:

  1. A typed personal statement that;
    • Outlines the extenuating circumstances that prevented the student from meeting the Standards of Satisfactory Academic Progress policy.
    • States why it is possible to improve upon past academic performance
    • Explains the corrective action taken
  2. Include acceptable documentation that relates to the specific semester(s) during which the student's academic performance was affected.   Examples of acceptable documentation include:
    •  Birth/death certificates, obituaries, funeral programs of immediate family   members (i.e. parents, grandparents, spouses, children, brothers, sisters).
    •  Medical records on physician’s or hospital’s letterhead with the appropriate signatures that confirm illness and length of recuperation.
    • Court documents.
    • Statements from physicians, counselors, clergy or social workers on company letterhead, with the appropriate signatures.
    • Statement from work supervisor on company letterhead with the appropriate signature.

If a student has exceeded the maximum attempted hours (150 percent rule), he or she must

  • Provide a personal statement explaining why accumulated attempted hours exceed current degree requirements.
  • Obtain a degree evaluation from an academic or faculty advisor listing the remaining requirements for current degree program and a projected completion date. Timeliness of degree evaluation requests is essential for appeal. Last minute requests for degree evaluations could delay and jeopardize an appeal.

*The inclusion of supporting documentation as outlined above does not guarantee that an appeal will be granted. Each appeal will be reviewed on a case-by-case basis.

The Financial Aid Appeals Committee will review the appeal and the decision of the appeals committee is final. The student will be advised via campus e-mail of the final decision within 15 working days of receipt of the appeal, per the appeal decision schedule published on the financial aid website. Appeal deadlines are established for each semester and a student may not appeal for a prior semester after that semester has ended.