Add, Drop or Withdraw from a Class

Add/Drop Period: The period of time at the beginning of each term when schedules can be adjusted without penalty. The length of the add/drop period varies by class and is determined by the number of instructional weeks. Self Service will not allow a class to be added after it has met. See HOW TO ADD A COURSE AFTER IT HAS MET below for more detailed instructions.

• Add: Registering for a course before the end of the add/drop period. 
  
  
• Drop: Removing oneself from a course before the end of the add/drop period. A drop does not appear on a transcript, does not count as an attempt for a class, and grants a 100% refund of tuition fees.

Withdrawal: This action becomes valid after the add/drop period expires. A withdrawal is recorded on your transcript, counts as an attempt for the class, and charges tuition fees.

Administrative Withdrawal: An administrative withdrawal is any withdrawal performed by the college without prior student consent. Listed below are reasons a student may be administratively withdrawn from a course:

• Never in Class (NIC): During the add/drop period, students will be administratively withdrawn if they do not attend class. The student will be responsible for course payment in accordance with the college refund policy.
• 14-Day Rule: At any time during the semester and regardless of a student’s use of financial aid benefits, the college will withdraw a student who is not in attendance for 14 consecutive calendar days including weekends, holidays, college breaks and canceled class sessions, and college breaks lasting four days or less. Breaks of five or more days will be excluded from the 14-day attendance count.
  • Prior to the course withdrawal date, the college policy is to assign a grade of W.
  • After the course withdrawal date, the college will assign a grade of WF (Withdrawn Failing).
    The student will be responsible for course payment and will not be eligible for a refund

Refer to the college's attendance policies on page 38 in the current catalog for additional information regarding administrative withdrawals.

Reinstatements: Students who have been administratively withdrawn from a course may request reinstatement. Reinstatements must be approved by the course instructor.

Your ability to add, drop and withdraw from a class is directly tied to the start and end dates of the class. Since a class may be offered in multiple sessions during the semester, add, drop, and withdrawal deadlines vary. The add/drop period varies based on the start date of the class - be sure to check the course schedules page or ask your instructor. Students are responsible for knowing and meeting the withdrawal deadlines posted in each class syllabus.

• Students may add a course in Self Service up until the class meets for the first time.  Once a class has already met, you must have the instructor's permission to add the course.
• Students may drop courses during the posted add/drop period of each section through Self Service via GTC4me (login required). Courses dropped during this period will not appear on the transcript.
• After the add/drop period but prior to the last day to withdraw, students may withdraw (See "How To Withdraw" below) from one or more classes. The student will receive a grade of "W." Withdrawals from courses appear on your transcript permanently but do not impact your GPA. They do, however, count as an attempt. After a second attempt, students must obtain permission from an academic department head for additional attempts.
• See "Understanding the Terms" above for information about administrative withdrawal

Students are ultimately responsible for withdrawing themselves. Dropping all unwanted classes will prevent a financial penalty. Until all fees are satisfied, students will not be allowed to register for future classes or receive financial aid.

For more information, refer to the college attendance policies and dropping, adding and withdrawing from courses policy as found on pages 38 and 39 in the current catalog.

• Log into GTC4me
• Click on Student Self-Service → Student Planning
• Click on Plan and Schedule
• Choose the semester you are registering for
• Search for courses in the search box
• Select the Section that you wish to add
• Click Add section to schedule
• Click Register

Note: Courses added to schedule that are still yellow are only planned.  Once you click register, your courses will turn green.  Once they are green, you have actually registered for the course.
The My Progress tab in Student Planning is where you may keep track of completed, current, and planned courses.

If you stop attending class and fail to drop or withdraw officially, you will be administratively withdrawn. On or before the last day to withdraw, if you are administratively withdrawn, you will receive a grade of "W".  If you are administratively withdrawn from a course after the last day to withdraw, your grade for this course will be recorded as a "WF" regardless of the grade average at the time you last attended.  A "WF" is calculated in a student's GPA in the same way as an "F" grade. This will impact your GPA, academic standing and financial aid SAP status.

For information about refunds, please reference the refund schedule.

To add a course after a class has met for the first time, students should proceed as follows:

• Obtain an Add/Drop/Withdraw form, fill in the information requested, and sign the form.
• Obtain the instructor's signature for each class being added.
• Submit the Add/Drop/Withdrawal Form to the Student Records Office or satellite campus promptly. Your request is not completed until the Add/Drop/Withdrawal Form is processed by Student Records Office or a satellite campus representative.
• Pay tuition and fees online or at the Bursar's Office or verify financial aid to prevent scheduled courses from being lost.
• Consult your advisor for specific questions concerning the add, drop, or withdrawal process.

Most students will be able to drop courses using Student Planning by following the steps below:

1. Log into GTC4me and click on Self Service
2. Click on Student Planning
3. Click on Course Plan and then select the Calendar tab
4. Each course will be listed on the left side of the page with a button labeled "Drop"
5. Click the "Drop" button for each course you would like to remove from your schedule

Please Note: Some students may not be able to drop using Student Planning due to various registration restrictions.  In this case, the student will need to contact their advisor or complete an add/drop/withdrawal form (pdf) and submit it to studentrecords@gvltec.edu.

Most students are able to withdraw themselves from courses online using WebAdvisor by following these steps:

1. Click here to access Withdrawal Tool (Log In Required)
2. Check the box next to the class from which you want to withdraw
3. Specify a reason from the dropdown menu
4. Click Submit
5. Check your schedule to ensure the course has been withdrawn.

If you are unable to withdraw using WebAdvisor, you may also use the Withdrawal Form.